Left Menu: AUCTIONS

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NOTE: This article is intended for Auction Studio Pro BETA users only. To learn about creating an auction on the admin console, please click here.

 

 

The AUCTIONS tab on your left-hand menu is where you can view, edit, or create your auctions.

Click on an auction to view it, or use the ACTIONS drop-down menu for quick access to publish/edit your auction or see your lots:

 

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Within the auction information, you will see tabs labeled:

  • LOTS - To see lots assigned to the auction.
  • CUSTOMERS - To see bidders and consigners associated with the auction.
  • INVOICES - To see invoices associated with the auction.
  • INFO - To see the full auction details (with the ability to edit in the ACTIONS drop-down menu).
  • AUCTION REPORT - To see statistical data on the auction such as hammer total, total payments, a breakdown of your registered users, and lots marked as Sold, Unsold, Reserve Not Met, etc.

 

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For published live auctions, you have the ability to do the following using the ACTIONS drop-down menu.

  • Register in-room bidders
  • Create in-house absentee bids
  • Create in-house phone bids
  • Catalog export

 

On live auction day, you have the ability to do the following using the ACTIONS drop-down menu.

  • In-house ability to record winning bid value and paddle number per lot
  • Auction Mobility clerk console will sync winning bidders to Studio Pro backend system
  • Auction Studio Pro Scribe capability

 

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Post auction, you have the ability to do the following using the ACTIONS drop-down menu.

  • Bulk generate and issue (email) invoices to winning bidders (in the INVOICES tab)
  • Ability to cash out winning in-house bidders
  • Bulk actions included such as additional fee generators and charging credit cards
  • Searching of invoices by customer name, status or invoice number
  • Ability to apply manual payment per invoice and download as PDF
  • Hammer, buyer’s premium, sales tax, shipping totals
  • Total number of registered bidders with breakdown of total onsite, in-house absentee, in-house phone, Auction Mobility online and others
  • Total payments received and outstanding
  • Percentage of lots sold, percentage of high estimate
  • Breakdown of hammer, high estimate, low estimate, reserves, commissions and buy back fees
  • Ability to export a consignor PDF statement showing lot list, hammer, commission, buy back and ancillary charges
  • Ability to record manual payment to consignor
  • Ability to import results from outside online bidding platforms
  • Scribe report provides a visual display of clerk/scribe/outside bidding platform hammer and winning bidder discrepancies
  • Post auction buyer invoice creation
  • Post Auction report
  • Consignor Statements

 

 

Launch Scribe - Full Hammer Price and Winning Bidder

Auction Studio Pro Scribe capability offers you the ability to record winning bid values and paddle numbers for each lot, acting as a secondary or backup inhouse clerk within an individual auction. The scribe displays a screen to manually key in bids, if needed. This function is built for record-keeping of live auction Floor Bidders and can provide a report after the sale to research any discrepancies in bids recorded.

 

On the day of a live auction, the Auction Mobility Clerk will sync the winning bidder to the Studio Pro backend system and create the associated invoices.

 

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Still have a question? Reach out to Support.

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